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How to resolve Mismatch between Physical Stock and Software stock in Marg Books ?

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Overview/Introduction to Physical Stock option in Marg Books

Process to Generate entry of Physical Stock in Marg Books

Process to Modify Physical Stock entry in Marg Books

Process to Delete Physical Stock entry in Marg Books

 

OVERVIEW/INTRODUCTION TO PHYSICAL STOCK OPTION IN MARG BOOKS

  • With the help of Physical Stock transaction the user can easily match their physical stock & software stock. Suppose, the physical stock of an item is 40 units and the software stock is 20 units then in that case the user can create the Physical Stock entry to match the stock level.
  • This option saves the user from maintaining the stock of each product manually.
  • Also With the help of Marg Books, this whole process of maintaining stock can be done in just few easy steps:

PROCESS TO GENERATE ENTRY OF PHYSICAL STOCK IN MARG BOOKS

  • Go to Stock Management > Physical Stock (+).

  • Now a 'Create Physical Stock' window will appear.
  • The user will mention the date as per the requirement.
  • Suppose mention '31.03.2022'.

  • Now the user will select the store whose stock needs to be corrected. 
  • Suppose select 'Main Store'.

  • Then the user will select the basis on which the physical stock needs to be matched i.e. Item, company etc.
  • Suppose select 'Item'.

  • A 'Select Item' window will appear.
  • The user will select the items as per the requirement by placing a check-mark on it.
  • Suppose select all items.

  • Then all the selected items will get loaded into the transaction along with the following details: 

a. Quantity as per Book: In this field, the user can view the number of quantities available in the software.

b. Quantity as per Actual: In this field, the user needs to mention the actual number of quantities available in the store/shop. 

c. Difference: In this field, the user can view the difference between Software & Actual stock.

  • Now select the item whose actual stock needs to be entered then press 'Enter'. 
  • Mention the actual stock of the item as per the requirement. 
  • Suppose for Crocin the user needs to mention '10'.

  • Similarly, the user can mention the actual stock of all the items loaded in the transaction.

  • Now the user can view that the physical stock of all the items has been mentioned successfully.

  • The user can view the number of quantities that are being mismatched between physical & software stock.

  • Then after mentioning all the details, the user needs to click on 'Save' for the further process.

  • Thereafter the user can view that the transaction has been saved successfully.

  • Now, the user needs to select it by placing a check mark on it & needs to click on 'Process Data'.

After following the above steps, the transaction will get successfully updated in the records and actual quantity of the selected item will get maintained in the records.

PROCESS TO MODIFY PHYSICAL STOCK ENTRY IN MARG BOOKS

  • Go to Stock  Management > Physical Stock.

  • A 'Physical Stock' window will appear.
  • The user needs to select the transaction which needs to be modified and click on the 'Roll Back' Icon.

  • Now a 'Confirmation' window will appear.
  • The user will select 'Yes' to confirm the roll back process.

  • Now the user can view that the selected entry has been rolled back successfully.

  • Thereafter the user needs to click on the 'Edit' icon to modify the selected entry.

  • A 'Modify Physical Stock' window will appear.
  • Now the user can make the changes as per the requirement i.e. update the number of quantities, update items etc.
  • Suppose the user needs to change the number of quantities so changing it by 950 pcs.
  • Then save the transaction by clicking on 'Update'.

  • Then the user can view the confirmation message of 'updated successfully'.

  • Now the user needs to select the transaction by placing a check mark on it & needs to click on 'Process Data'.

After following the above steps, the transaction will get successfully updated in the records and the selected entry will get modified.

PROCESS TO DELETE PHYSICAL STOCK ENTRY IN MARG BOOKS

  • Go to Stock  Management > Physical Stock.

  • 'Physical Stock' window will appear.
  • The user needs to select the transaction which needs to be deleted and click on the 'Roll Back' Icon.

  • Now a 'Confirmation' window will appear.
  • The user will select 'Yes' to confirm the roll back process.

  • Now the user can view that the selected entry has been rolled back successfully.

  • Thereafter the user needs to click on the 'Delete' icon to delete the selected entry.

  • A 'Confirmation' window will appear.
  • The user will select 'Yes' to confirm the deletion process.

After following the above steps, that the selected transaction will get successfully deleted.


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