Overview of Salary Slips in HRXPERT Payroll Software

Process to View Salary Slips in HRXpert Payroll Software

Process to View Salary Slip with Arrear in HRXpert Payroll Software

Process to E-Mail Salary Slip in HRXpert Payroll Software

OVERVIEW OF SALARY SLIPS IN HRXPERT PAYROLL SOFTWARE 

• Salary Slips is a detailed document that lists each components of Employee Details, Leave Details along with their respective Earnings & Deductions and the net amount paid to an employee for a given pay period.

• Salary Slips Option in HRXpert Payroll Software facilitates the employees to view their respective Salary Slips once salaries are being generated. Also, the employers can print or Email their Salary Slips.

PROCESS  TO VIEW SALARY SLIPS IN  HRXPERT PAYROLL  SOFTWARE  

• Go to Reports > Monthly Reports > Salary Slip-View.

A window of 'Salary Slips' will appear where the employer will:

1. Month & Year: Select the Month and Year of which the employer needs to view the Salary Slip.

2. Grade: Select the Grade of that particular employee's grade whose salary slip needs to be viewed.

3. Branch: Select the Branch.

4. Department: Then Select the Department.

5. Include Employees:  Here, “Who left organization in the month above” means if the employer requires to include that month should also be shown on the salary slip in which if any employee has left an organization then tick the box here.

Similarly, “Who were absent for entire month” means if the employer needs to include those employees who were absent for the whole month then tick the box here.

6. Include: Here, if the employer needs to include “Over-Time Amount” or not. Suppose, tick the box of “Over-Time Amount” here.

As the employer will tick the check box then a box of “Exclude OT Rate/ Hour” gets enabled asking if employer needs to exclude OT Rate/Hour on salary slip or not.  So, for now let it be untick as the employer doesn’t want to exclude.

• Similarly, include “Employee UAN Number” and “Employee PAN” as well. Also, include “Employer Part”.

• Here, by default “Signatory Details and “Monthly CTC” is already been selected but if the employer needs to untick it then it can be done.

• So, in this way the employer can select it accordingly that to which field you want to include. 

7. Slip Format: This means that in which format the employer needs to view the Salary Slip. Here, 5 formats are being mentioned. Select that particular format in which the salary slip needs to be viewed. For now, keep it as 'Default'.

8. Slip With: “Slip With” means that whether the employer needs to view the Default Slip or with Arrear. So, for now keep it 'Default' only.

• Then click on 'Show'.

• Now, the employer will select employees of which the salary slips needs to be viewed. The employer can select any one employee also as per the requirement and also select all the employees by clicking on 'Select All'.

• Then click on 'Display'.

• Now, the employer can view that the salary slip has been generated along with the 'Employee Details' i.e. like its Department Name, Designation, PAN, UAN, P.F number, Grade, etc.

• Also, the 'Working Details' of that particular employee are shown along with the 'OT Rate' and 'OT hour'.

• Also, its 'Earnings' and 'Deductions' are shown.

• Similarly, if the employer needs to view the record of next employee then click on 'Next Page' button and click on 'Previous Page' button for previous record.

PROCESS TO VIEW SALARY SLIP WITH ARREAR IN HRXPERT PAYROLL SOFTWARE 

• If the employer needs to view the Salary Slip with Arrear, then Select 'Arrear'.

• At the time of selecting arrear then the salary slip gets generated in default format only. 

• Then click on 'Show'.

• Now, Select an employee then click on 'Display'.

• The employer can view that the Salary Slip has been generated with Arrear i.e. Arrear Working Details are shown here with arrear along with Arrear Payable.

• After this, if the employer needs to print the Salary Slip then click on 'Print' and can print the salary slip.

So, in this way the employer can view the salary slip.

PROCESS TO E-MAIL SALARY SLIP IN HRXPERT PAYROLL SOFTWARE  

If the employer has done the setup of e-mail already then only the salary slip can be sent to the desired E-mail ID.

• Go to Reports >> Monthly Reports >> Salary Slip-Email.

• Select “Month”, “Year”, “Grade”, “Branch” and “Department” then select that field which needs to be included

1. Then Select 'Slip Format' and 'Slip with' as per the requirement.

• Now, select the 'Format Type' i.e. in which format the Salary Slip is required 'Image' format or in 'PDF' format.

• If the employer selects 'PDF' then along with that the employer can also select that whether that PDF should be password protected or not.

• Then click on 'Show'.

• Now, the employer will 'Select the employee' and then click on 'Send'.

• So, in this way the employee will receive the Salary Slip on their registered E-mail ID.