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Process of Re-order (Shortage Basis) in Marg Books

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Overview & Benefits of Re-order Process in Marg Books

Process to Generate Re-Order on Shortage Basis Formula in Marg Books

Process to View Generated Order in Marg Books

OVERVIEW & BENEFITS OF RE-ORDER PROCESS IN MARG BOOKS

If the stock level of a particular item is minimized to a point where it needs to be restored or you want to order again for that item this is called Re-order.

Benefits of Re-order Management:

  1. Less manual work
  2. Time-saving
  3. Accuracy of stock
  4. Efficiently manage the availability of stock
  5. Better customer relationship/satisfaction level
  6. Reduces the chance of Over-Capitalization

With the help of Marg Books the user can easily generate the Re-order on the basis of four formulas i.e. Sale Basis, Minimum Basis, Shortage Basis, Last Sale Basis. So in this article we’ll discuss about ‘Shortage Basis’. 

PROCESS TO GENERATE RE-ORDER ON SHORTAGE BASIS FORMULA IN MARG BOOKS

The formula for generating re-order on Shortage Quantity Basis is as follows:

Shortage Basis formula = Defined Shortage Quantity - Closing Stock

Scenario: An item 'Omez' has current stock of 40 pcs and it is defined in the software that 'Shortage' of the selected item is '100' PCS so let see for how many quantities the software will generate the order of the selected item?

  • For this, Go to Reports.

  • A ‘Combined Reports’ window will appear.
  • The user will select ‘Inventory Report’.

  • Now select ‘Re-order’.

  • A ‘Re-Order’ window will appear.
  • The user will click on ‘Settings’ Icon.

  • Now in ‘Re-order Based on’, the user will select ‘Shortage Bases’.

  • Order by: The user will select the basis on which the re-order needs to be generated.

a. Company wise: If the re-order needs to be generated on the basis of item’s company then select it from the dropdown.

b. Supplier wise: If the re-order needs to be generated on the basis of item’s supplier then select it from the dropdown.

Suppose select ‘Company Wise’.

  • A ‘Select Agency’ window will appear.
  • The user will select the agency as per the requirement by placing a check-mark on it.

  • Item: Now the user will select whether the re-order needs to be generated of ‘all items’ or of only ‘Sold items’.
  • Suppose select ‘All’.

  • Re-order Formula: 7*1 (by default) in which ‘7’ means that for how many days from last the software will consider the sales of a product. 

  • And ‘1’ means for that how many times of the ordering Quantity, the software will generate the re-order.

  • Re-order days for: The user will mention that after how many days the software will generate the re-order of the items.

  • After following the above steps the software will generate the re-order of the items falling under Shortage basis Criteria of Re-order.
  • Suppose the Shortage of the item ‘Omez’ has defined as ‘100’ pcs and closing stock of item is 40 pcs so software has generated the re-order of 60 (100- 40) quantities.

  • Now the user will click on 'Place Order'.

Thereafter the order will get placed and the user can easily share the generated order via whats app or mail.

PROCESS TO VIEW GENERATED ORDER IN MARG BOOKS

  • Go to Purchase > Order (+).

  • A 'Purchase Order List' window will appear. 
  • Now the user can view the generated orders.


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