Introduction of Bill Tagging & Collection in Marg ERP Software

Process of Bill Tagging in Marg ERP Software

Process of Payment Collection in Marg ERP Software

Introduction of Bill Tagging & Collection in Marg ERP Software

• In the firms which have a huge number of daily transactions, normally when sending their field person for collection of the outstanding payments, the firm will keep a written copy of the outstanding statement to be given to the clients and when the field person returns with the payment they make a note of the same detail against each invoice detail, in the written copy, and then update this payment information on each outstanding ledger account.
• To ease this tedious task Marg has an option called ‘Bill Tagging’ the system operator will create a tag of each statement he issues to the field person by giving a separate tag number for each tag. By this the system generates the receipt vouchers automatically and updates the debtor’s outstanding balances.

Process of Bill Tagging in Marg ERP Software

• Go to Accounts > Bill Tagging.

The user will select the option as per the requirement.

a. Tag Index: The user will select the basis on which the tagged bills need to be indexed.

Suppose select 'Party+Bill'.

b. Tag For: The user will select the criteria for which the bill needs to be tagged.

Suppose select 'Party Wise'.

c.Negative Amount: If the credit note needs to be included in the report, select ‘Yes’ otherwise keep the option as 'No'.

d. P.D. Cheque: The user will select 'With' when P.D. cheques need to be included in the outstanding otherwise, the option should be kept as 'Less'.

e. Party Category: The user will select party category as per the requirement.

Suppose select 'All'.

f. More Options: If More customization needs to be done in the report then select 'Yes' otherwise keep the option as 'No'.

Click on 'Ok' button.

• The user will select the ledger as per the requirement and press 'Enter' key.

Note: The user will Press 'Spacebar' key or Plus '+' key to select a particular Ledger and press '-' key to unselect.

• Press 'Tab' key to tag the bills.

• The user will select M.R. as per the requirement.
• Suppose select 'Anant' and press 'Enter' key.

• In 'Tag No' option, the user will enter the tag no as per the requirement.
• In 'Date' option, the user will enter the date on which the list is being generated.
• In 'Remark' option, the user can mention the remark as per the requirement and press 'Enter' key.

• Click on 'Accept' button.

• Press 'Alt+P' key.

• The user will select 'Collection List'.

• The user will select other options as per the requirement and click on 'View' button.

After following the above steps, the user can view that the report has been generated, and can issue this list to the selected salesman in Marg ERP Software.

Process of Payment Collection in Marg ERP Software

• Go to Accounts > Cheque/Cash.

• In 'Tag No' option, the user will define the tag no as per the requirement.
• In 'Entry date' option, the user will mention the date of the transaction and press 'Enter' key.

• Then all the outstanding bills will get loaded into the transactions.

• Then either the outstanding can be clear by receiving the cheque from the customer, or it can be marked as pending for any reason.
• Suppose the outstanding against Bill No 000011 has been received through cheque, therefore we need to mention the necessary details in the software for the same. I.e. Cheque No., Bank Name, etc.

• The software will automatically pick the amount of the transaction.

• The user will mention the Bank name as per the requirement and press 'Enter' key.

Note: The Software will automatically pick the necessary bank details if it is mentioned in the party’s ledger.

• Similarly, clear all the receipts according to the requirement.
• Also, suppose there is an outstanding bill '0000041’ and the salesman is at the customer's place to collect the outstanding amount, but he noticed that the Shop is closed, then the salesman mentions it on the list that has been given to the salesman.
• Then the user can easily maintain it in the software by simply press the (+) key on the transaction and choose ‘Shop Closed’ from the drop-down and then will save it.
• Similarly, the user can choose any of the reasons as per the requirement.

• Press 'End' key.

• Click on 'Yes' button.

After following the above steps, the user can perform Bill Tagging and Collection Payment in Marg ERP Software.