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What is the process of post dated cheque (pdc) in Marg ERP software ?

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Post Dated Cheque in Marg ERP Software

Overview/Introduction to Post Dated Cheque in Marg ERP Software

Process to Receive Post Dated Cheque in Marg ERP Software

Overview/Introduction To Bank Pay In Slip In Marg ERP Software

Process of Bank Pay-in-Slip in Marg ERP Software

Overview/Introduction to Unpost Pay in Slip in Marg ERP Software

Process To Unpost Pay In Slip In Marg Erp Software

Process Of When Cheque Is Cleared in Marg ERP Software

Process to view Cleared Cheques in Marg ERP Software

Process to view Uncleared cheques in Marg ERP Software

Process Of Cheque Dishonored In Marg ERP Software

Process To View The Cheques Posted in Marg ERP Software

OVERVIEW/INTRODUCTION TO POST DATED CHEQUE IN MARG ERP SOFTWARE

Post Dated Cheque in Marg ERP Software is used when the customer gives the user an advance cheque. So whenever the user will generate the sale bill or creation of any outstanding then the user will deposit that cheque and can receive the amount against it.

Post Dated Cheque is similar to Advance cheque but there is a bit different like in PDC there is a post date or some amount is mentioned but Advance Cheque is totally blank.

PROCESS TO RECEIVE POST DATED CHEQUE IN MARG ERP SOFTWARE

Firstly, Go to Accounts > P.D Cheque/Cash. Press Enter.

Fig 1.1 Menu view to P.D. Cheques/Cash in Marg ERP Software

A PDC Cheque/Cash window will appear.

In ‘Entry date’ the user will enter the date on which PDC was received.

Fig 1.2 View of PDC cheque/cash window in Marg ERP Software

Now a PDC/Cash: Entry No: 3 window will appear. Then, if the user knows the ‘Bill No.’ then the user will mention the bill number.

Fig 1.3 View of PDC /cash: Entry no 3 window in Marg ERP Software

If the user does not know the Bill number then press right arrow key.

Fig 1.4 View of PDC /cash: Entry no 3 window in Marg ERP Software

Then press enter on ‘Party name’.

Fig 1.5 View of PDC /cash: Entry no 3 window in Marg ERP Software

A Ledgers window will appear. The user will now select the ledger/party name.

Fig 1.6 View of Ledgers window in Marg ERP Software

Now the user will enter on ‘PDC/DD no’ and enter the number.

Fig 1.7 View of PDC /Cash: Entry no 3 window in Marg ERP Software

In ‘Dated’, the user will enter the date.

Fig 1.8 View of PDC /Cash: Entry no 3 window in Marg ERP Software

Now here in ‘Amount’, the user will enter the amount.

Fig 1.9 View of PDC /cash: Entry no 3 window in Marg ERP Software

Enter the name of the bank and branch.

Fig 1.10 View of PDC /cash: Entry no 3 window in Marg ERP Software

Similarly, the user will select the party name by entering on Ledgers window.

Fig 1.11 View of Ledgers window in Marg ERP Software

Then enter PDC/DD no.

Fig 1.12 View of PDC /cash: Entry no 3 window in Marg ERP Software

Now enter the date.

 Fig 1.13 View of PDC /cash: Entry no 3 window in Marg ERP Software

Then the user will enter the amount.

Fig 1.14 View of PDC /cash: Entry no 3 window in Marg ERP Software

Enter the name of the bank and branch.

Fig 1.15 View of PDC /cash: Entry no 3 window in Marg ERP Software

Press end key to save the changes.

Fig 1.16 View to save changes in Marg ERP Software

OVERVIEW/INTRODUCTION TO BANK PAY IN SLIP IN MARG ERP SOFTWARE

When depositing the cheque in bank then the user has to fill a slip in which the user has to mention the name of the bank, the branch, account number, date and party details. This process almost takes 4-5 minutes and if there are cheques 40-50 cheques, then it will take almost one hour & chances of mistakes are increased.

Bank has provided book type format in which this process is easy and can complete the process in 1-2 minutes.

PROCESS OF BANK PAY IN SLIP IN MARG ERP SOFTWARE

Firstly, Go to Accounts > Bank pay in slip/ Clearance > Pay in slip. Press Enter.

Fig 1.17 Menu view to Pay-in-Slip in Marg ERP Software

A ‘Bank paying slip’ window will appear.

Enter the deposit date on which the user will deposit the cheque.

Fig 1.18 View of Bank paying slip window in Marg ERP Software

Cheques up to, of which date the user is depositing the cheque in bank.

Fig 1.19 View of Bank paying slip window in Marg ERP Software

Select bank to deposit the cheques from the Ledgers window.

Fig 1.20 View of Ledgers window in Marg ERP Software

In slip no, enter the slip no. manually.

Fig 1.21 View of Bank paying slip window in Marg ERP Software

Those cheques that have been received in PDC are shown here.

Fig 1.22 View of Bank paying slip window in Marg ERP Software

Press + key to deposit a cheque.

Fig 1.23 View of Bank paying slip window in Marg ERP Software

Or the user can Press F3 key to deposit all cheques.

Fig 1.24 View of Bank paying slip window in Marg ERP Software

Then press Escape key.

 Fig 1.25 View of Bank paying slip window in Marg ERP Software

OVERVIEW TO UN-POST PAY IN SLIP IN MARG ERP SOFTWARE

The user can un-post any cheque that has been mistakenly posted.

PROCESS TO UNPOST PAY IN SLIP IN MARG ERP SOFTWARE 

Firstly, Go to Accounts > Bank Pay-In-Slip/Clearance > Pay in Slip (Clearance). Press Enter.

Fig 1.26 Menu View to Pay-in-Slip (Posted) in Marg ERP Software

A Paying Slip window will appear.

In Deposit date, the user will enter the deposit date of the deposit slip.

Fig 1.27 View of Paying Slip window in Marg ERP Software

Now the user will select the bank from the Ledgers window.

Fig 1.28 View of Ledgers window in Marg ERP Software

Then enter the slip number.

Fig 1.29 View of Paying Slip window in Marg ERP Software

The user can now view the cheques that were deposited.

Fig 1.30 View of Paying Slip window in Marg ERP Software

Suppose, if the user did not want to deposit the cheque of ‘Saluja Medicine Centre’ but mistakenly got deposited, then the user will select that ledger.

Then press minus (-) key.

Fig 1.31 View of Paying Slip window in Marg ERP Software

Then press escape key.

 Fig 1.32 View of Paying Slip window in Marg ERP Software

Whenever the user deposits any bank pay in slip, then there are 2 cases. Either it is cleared or un-cleared cheque.

PROCESS OF WHEN CHEQUE IS CLEARED IN MARG ERP SOFTWARE

Firstly, Go to Books > Bank Reconciliation. Press Enter.

Fig 1.33 Menu view to Bank Reconciliation in Marg ERP Software

Here in Bank Interest/reconciliation windowselect bank to which the user is doing reconcile.

Fig 1.34 View of Bank Interest/reconciliation window in Marg ERP Software

A Reconciliation/Interest window will appear.

In ‘Account No.’ the user will fill the account number.

Fig 1.35 View of Reconciliation/Interest window in Marg ERP Software

In ‘Report’, the user will select reconciliation.

Fig 1.36 View of Reconciliation/Interest window in Marg ERP Software

Then in ‘Bank Reconciliation/Interest’ the user will feed the reconciliation date on which it is reconciling.

Fig 1.37 View of Reconciliation/Interest window in Marg ERP Software

Now the user will get 3 options i.e. Reconciliation, Cleared and Uncleared.

If the user wants to reconcile the bank, then select ‘Reconciliation’.

If the user wants to see the cleared cheques, the user will select ‘Cleared’.

If the user wants to see the uncleared cheques, the user will select ‘Uncleared’.

For now, to reconcile bank select ‘Reconciliation’.

Fig 1.38 View of Reconciliation/Interest window in Marg ERP Software

Now the user can view those cheques that the user has deposited in bank.

Fig 1.39 View of Bank Reconciliation window in Marg ERP Software

These are 2 cheques that the user has posted earlier.

Fig 1.40 View of Bank Reconciliation window in Marg ERP Software

Here, press enter and specify the date on which cheque is cleared. Suppose, cheque is cleared on 20-10-17.

Fig 1.41 View of Bank Reconciliation window in Marg ERP Software

The Whole slip means that those cheques are to be cleared which are deposited in slip number 2.

Select ‘Yes’ in Whole Slip.

Fig 1.42 View of Bank Reconciliation window in Marg ERP Software

The software will automatically show cleared cheques on same date of the cheques deposited in Slip 2.

As the user can now view that the user has deposited 2 cheques in slip 2 so both cheques will be cleared on same date i.e. 20-10-17.

Fig 1.43 View of Bank Reconciliation window in Marg ERP Software

Now Press Esc key.

PROCESS TO VIEW CLEARED CHEQUES IN MARG ERP SOFTWARE

The user will click on Cleared.

Fig 1.44 View of Reconciliation/Interest window in Marg ERP Software

Mention from which date to which date the user wants to view the cheque.

Fig 1.45 View of Reconciliation/Interest window in Marg ERP Software

Cheques that are cleared will be shown.

Fig 1.46 View of Bank Reconciliation window in Marg ERP Software

PROCESS TO VIEW UNCLEARED CHEQUES IN MARG ERP SOFTWARE

The user will click on ‘Uncleared’.

Fig 1.47 View of Reconciliation/Interest window in Marg ERP Software

Mention from which date to which date the user wants to view the cheque.

Fig 1.48 View of Reconciliation/Interest window in Marg ERP Software

Cheques that are uncleared will be displayed.

Fig 1.49 View of Bank Reconciliation window in Marg ERP Software

Then Press escape key.

PROCESS OF CHEQUE DISHONOURED IN MARG ERP SOFTWARE

Firstly, Go to Accounts > Cheque Dishonored/Advances > Cheque Dishonored. Press Enter.

Fig 1.50 Menu view to Cheque Dishonored in Marg ERP Software

Select the party of which the cheque is bounced from the Ledgers window.

Fig 1.51 View of Ledgers window in Marg ERP Software

Then the user can view the cheque number of the dishonored cheque in Cheques’s window.

Fig 1.52 View of Cheque’s window in Marg ERP Software

In ‘Chq/DD no.’, mention the cheque number of the dishonored cheque in the Cheque Return Entry window.

Fig 1.53 View of Cheque Return Entry window in Marg ERP Software

In ‘Dated’, the user will enter the date on which cheque was uncleared.

Fig 1.54 View of Cheque Return Entry window in Marg ERP Software

Whenever any cheque is bounced then the bank asks for amount in terms of penalty.

So in ‘Bank charges’ the user will mention the amount of penalty.

Fig 1.55 View of Cheque Return Entry window in Marg ERP Software

In ‘Party Charges’, if the user wants to recover the penalty amount then mention it here.

Fig 1.56 View of Cheque Return Entry window in Marg ERP Software

In ‘Add In’, the user will select whether to recover those penalty charges from the party in next bill or add directly in their account.

If the user wants to add it in next bill, then select ‘Next Bill’.

Fig 1.57 View of Cheque Return Entry window in Marg ERP Software

The software will automatically generate an entry against cheque dishonored

The bank changes are also added here.

Fig 1.58 View of Cheque Return window in Marg ERP Software

Now the user will save this bill.

Fig 1.59 View to save changes in Marg ERP Software

After saving, a P.D.C Status window will appear. The user will get 3 options of PDC.

If the user wants to return this cheque & does not want to keep it then select ’Not required’.

If the user wants to represent this cheque to bank or in any other account, then select ‘Cheque Represent’.

If the user wants to save it in PDC, then select ‘Save in P.D.C’.

Suppose, the user will select ‘Not required’.

Fig 1.60 View of P.D.C Status window in Marg ERP Software

Whenever the user will generate the party bill, the bank charges then the software will automatically add the bank charges amount i.e. 250 in the bill.

Fig 1.61 View of Ledgers window in Marg ERP Software

Fig 1.62 View of alert window in Marg ERP Software

PROCESS TO VIEW THE CHEQUES POSTED IN MARG ERP SOFTWARE

Firstly, Go to Accounts > Bank pay in slip/ Clearance > Pay-in-slip (Posted). Press Enter.

Fig 1.63 Menu view to Pay-in-slip (Posted) in Marg ERP Software

A Paying Slip window will appear.

In ‘Deposit Date’, the user will mention the deposit date on which the cheques were deposited.

Fig 1.64 View of Paying Slip window in Marg ERP Software

Now in the ‘Ledgers’ window, the user will select the bank in which cheques are deposited.

Fig 1.65 View of Ledgers window in Marg ERP Software

Then in ‘Slip No.’, enter the slip number

Fig 1.66 View of Paying Slip window in Marg ERP Software

The user can now view the cheques that were deposited.

Fig 1.67 View of Paying Slip window in Marg ERP Software

Press Alt+P to take a print out or to view the preview, the user will press F key.

Fig 1.68 View of Paying Slip window in Marg ERP Software

As the user will press F key, then the bank statement will be displayed.

The user can view cheque no, cheque date, party name, bank, branch, amount & the total amount will be generated automatically.

Fig 1.69 View of Bank Statement in Marg ERP Software

 Fig 1.70 View of Bank Statement in Marg ERP Software

The user can show the print out and can deposit the cheque in the bank easily.

The same format has been provided by the bank and it is uploaded in Marg and after using it the work will be easy and without any errors.


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